> ## Documentation Index > Fetch the complete documentation index at: https://docs.mixus.ai/llms.txt > Use this file to discover all available pages before exploring further. # Meeting AI # Meeting AI Transform your virtual meetings with intelligent AI assistance that actively participates, takes notes, and automates follow-ups. ## Overview mixus Meeting AI brings unprecedented intelligence to your video conferences. Our AI doesn't just record – it actively participates, suggests actions in real-time, and ensures nothing falls through the cracks after your meetings end. ## How It Works When you connect your calendar, mixus automatically detects upcoming meetings and joins them with an AI assistant. During the call, the AI processes conversations in real-time, identifying action items and opportunities to help. After the meeting, each participant receives a personalized follow-up email with their specific action items. ## Key Features ### 🎯 Intelligent Meeting Participation * **Real-time transcription** with speaker identification * **Live action detection** that identifies commitments and tasks as they're discussed * **Smart suggestions** delivered directly to the meeting chat * **Automatic note-taking** that captures key decisions and outcomes * **Adaptive capabilities** that automatically discover and utilize new tools as they become available ### 📧 Personalized Follow-ups * **Individual action items** for each participant based on their commitments * **Complete meeting transcript** attached as a PDF for reference * **Smart context preservation** for executing tasks via email reply * **Automated task execution** through mixus agents ### 📅 Calendar Integration * **Automatic meeting detection** from your Google or Microsoft calendar * **Smart scheduling** that avoids duplicate bots in the same meeting * **Flexible controls** to choose which meetings to join * **Privacy settings** to exclude sensitive meetings ## Getting Started ### Step 1: Connect Your Calendar 1. Navigate to **Integrations** in your mixus dashboard 2. Click on **Meeting AI** 3. Select your calendar provider (Google or Microsoft) 4. Authorize mixus to access your calendar events 5. Configure your meeting preferences ### Step 2: Configure Meeting Preferences Choose how mixus joins your meetings: * **Auto-join all meetings** - AI joins every meeting on your calendar * **Smart mode** - AI only joins external meetings with 3+ participants * **Manual mode** - You choose which meetings to record ### Step 3: Experience Your First AI-Powered Meeting Once configured, mixus will: 1. Join your next scheduled meeting automatically 2. Display as "mixus Meeting AI" with your organization's branding 3. Begin real-time transcription and analysis 4. Send personalized follow-ups within minutes after the meeting ends ## Use Cases ### Sales Calls * Capture customer commitments and next steps * Automatically draft follow-up proposals * Track action items across deal stages * Maintain complete conversation history ### Team Meetings * Distribute action items to team members * Track project decisions and changes * Create automatic meeting summaries * Follow up on overdue tasks ### Client Reviews * Document feedback and requirements * Generate action plans from discussions * Send professional follow-up communications * Maintain audit trail of decisions ### Training Sessions * Create searchable knowledge base from sessions * Extract key learning points * Generate training documentation * Track participant questions and answers ## Meeting Platforms Supported mixus Meeting AI works seamlessly with: * **Google Meet** - Full integration with automatic joining * **Zoom** - Complete support including webinars * **Microsoft Teams** - Business and enterprise accounts * **Webex** - Professional meeting support ## Privacy & Security ### Your Data is Protected * **Transport encryption** (TLS/WSS) for all meeting traffic and **encryption at rest** * **Optional end‑to‑end encryption** available for enterprise (not enabled by default) * **Compliance roadmap**: SOC 2 Type I completing Aug 2025; SOC 2 Type II and ISO 27001 targeted for Oct 2025 * **GDPR program in progress** with export/delete capabilities * **Automatic data retention** policies (90 days default) ### Meeting Consent * **Visible presence** - AI assistant is clearly identified * **Recording notifications** follow platform requirements * **Participant control** - Anyone can request bot removal * **Compliance tracking** for regulated industries ## Best Practices ### Before Your Meeting * Ensure meeting URLs are in calendar invites * Add agenda items to meeting descriptions * Invite mixus AI as an optional participant * Test audio/video quality for best transcription ### During Your Meeting * Speak clearly when assigning action items * Use names when delegating tasks * Confirm important decisions verbally * Ask the AI for help via meeting chat * Multiple participants can make requests simultaneously - the AI handles them in parallel ### After Your Meeting * Review the follow-up email promptly * Reply to execute automated actions * Update completed tasks in mixus * Share summaries with stakeholders ## Limitations * **Meeting duration**: Maximum 4 hours per session * **Participant limit**: Up to 100 participants per meeting * **Language support**: English with additional languages coming soon * **Concurrent meetings**: Based on your subscription plan * **Storage**: 90-day retention for transcripts and recordings ## Pricing Meeting AI is available on: * **Professional Plan**: 10 meetings/month included * **Team Plan**: 50 meetings/month included * **Enterprise Plan**: Unlimited meetings with custom retention Additional meetings available at \$5 per meeting hour. ## Frequently Asked Questions ### How does the AI join my meetings? Once you've connected your calendar, the AI automatically detects meeting links and joins 1-2 minutes after the meeting starts, ensuring a smooth entry without disruption. ### Can participants see the AI in the meeting? Yes, the AI appears as a regular participant named "mixus Meeting AI" with your organization's branding. This transparency ensures all participants are aware of the AI presence. ### What happens to sensitive information? All meeting data is encrypted and stored securely. You can configure privacy settings to exclude certain meeting types or implement custom retention policies. ### Can I customize what the AI captures? Yes, you can configure the AI to focus on specific topics, ignore certain discussions, or emphasize particular types of action items through your meeting preferences. ### How accurate is the transcription? Our transcription achieves 95%+ accuracy for clear audio in English. Background noise and multiple simultaneous speakers may affect accuracy. ## Related Features * [Email Agent](../agents/email.mdx) - Automated email responses and actions * [Task Automation](../agents/overview.mdx) - Execute meeting follow-ups automatically * [Team Collaboration](../multiplayer/overview.mdx) - Share meeting insights with your team ## Next Steps Ready to transform your meetings? [Enable Meeting AI](https://app.mixus.ai/integrations/meeting-ai) in your dashboard and experience the future of intelligent meeting assistance.