Meeting AI
Transform your virtual meetings with intelligent AI assistance that actively participates, takes notes, and automates follow-ups.Overview
mixus Meeting AI brings unprecedented intelligence to your video conferences. Our AI doesn’t just record – it actively participates, suggests actions in real-time, and ensures nothing falls through the cracks after your meetings end.How It Works
When you connect your calendar, mixus automatically detects upcoming meetings and joins them with an AI assistant. During the call, the AI processes conversations in real-time, identifying action items and opportunities to help. After the meeting, each participant receives a personalized follow-up email with their specific action items.Key Features
🎯 Intelligent Meeting Participation
- Real-time transcription with speaker identification
- Live action detection that identifies commitments and tasks as they’re discussed
- Smart suggestions delivered directly to the meeting chat
- Automatic note-taking that captures key decisions and outcomes
- Adaptive capabilities that automatically discover and utilize new tools as they become available
📧 Personalized Follow-ups
- Individual action items for each participant based on their commitments
- Complete meeting transcript attached as a PDF for reference
- Smart context preservation for executing tasks via email reply
- Automated task execution through mixus agents
📅 Calendar Integration
- Automatic meeting detection from your Google or Microsoft calendar
- Smart scheduling that avoids duplicate bots in the same meeting
- Flexible controls to choose which meetings to join
- Privacy settings to exclude sensitive meetings
Getting Started
Step 1: Connect Your Calendar
- Navigate to Integrations in your mixus dashboard
- Click on Meeting AI
- Select your calendar provider (Google or Microsoft)
- Authorize mixus to access your calendar events
- Configure your meeting preferences
Step 2: Configure Meeting Preferences
Choose how mixus joins your meetings:- Auto-join all meetings - AI joins every meeting on your calendar
- Smart mode - AI only joins external meetings with 3+ participants
- Manual mode - You choose which meetings to record
Step 3: Experience Your First AI-Powered Meeting
Once configured, mixus will:- Join your next scheduled meeting automatically
- Display as “mixus Meeting AI” with your organization’s branding
- Begin real-time transcription and analysis
- Send personalized follow-ups within minutes after the meeting ends
Use Cases
Sales Calls
- Capture customer commitments and next steps
- Automatically draft follow-up proposals
- Track action items across deal stages
- Maintain complete conversation history
Team Meetings
- Distribute action items to team members
- Track project decisions and changes
- Create automatic meeting summaries
- Follow up on overdue tasks
Client Reviews
- Document feedback and requirements
- Generate action plans from discussions
- Send professional follow-up communications
- Maintain audit trail of decisions
Training Sessions
- Create searchable knowledge base from sessions
- Extract key learning points
- Generate training documentation
- Track participant questions and answers
Meeting Platforms Supported
mixus Meeting AI works seamlessly with:- Google Meet - Full integration with automatic joining
- Zoom - Complete support including webinars
- Microsoft Teams - Business and enterprise accounts
- Webex - Professional meeting support
Privacy & Security
Your Data is Protected
- Transport encryption (TLS/WSS) for all meeting traffic and encryption at rest
- Optional end‑to‑end encryption available for enterprise (not enabled by default)
- Compliance roadmap: SOC 2 Type I completing Aug 2025; SOC 2 Type II and ISO 27001 targeted for Oct 2025
- GDPR program in progress with export/delete capabilities
- Automatic data retention policies (90 days default)
Meeting Consent
- Visible presence - AI assistant is clearly identified
- Recording notifications follow platform requirements
- Participant control - Anyone can request bot removal
- Compliance tracking for regulated industries
Best Practices
Before Your Meeting
- Ensure meeting URLs are in calendar invites
- Add agenda items to meeting descriptions
- Invite mixus AI as an optional participant
- Test audio/video quality for best transcription
During Your Meeting
- Speak clearly when assigning action items
- Use names when delegating tasks
- Confirm important decisions verbally
- Ask the AI for help via meeting chat
- Multiple participants can make requests simultaneously - the AI handles them in parallel
After Your Meeting
- Review the follow-up email promptly
- Reply to execute automated actions
- Update completed tasks in mixus
- Share summaries with stakeholders
Limitations
- Meeting duration: Maximum 4 hours per session
- Participant limit: Up to 100 participants per meeting
- Language support: English with additional languages coming soon
- Concurrent meetings: Based on your subscription plan
- Storage: 90-day retention for transcripts and recordings
Pricing
Meeting AI is available on:- Professional Plan: 10 meetings/month included
- Team Plan: 50 meetings/month included
- Enterprise Plan: Unlimited meetings with custom retention
Frequently Asked Questions
How does the AI join my meetings?
Once you’ve connected your calendar, the AI automatically detects meeting links and joins 1-2 minutes after the meeting starts, ensuring a smooth entry without disruption.Can participants see the AI in the meeting?
Yes, the AI appears as a regular participant named “mixus Meeting AI” with your organization’s branding. This transparency ensures all participants are aware of the AI presence.What happens to sensitive information?
All meeting data is encrypted and stored securely. You can configure privacy settings to exclude certain meeting types or implement custom retention policies.Can I customize what the AI captures?
Yes, you can configure the AI to focus on specific topics, ignore certain discussions, or emphasize particular types of action items through your meeting preferences.How accurate is the transcription?
Our transcription achieves 95%+ accuracy for clear audio in English. Background noise and multiple simultaneous speakers may affect accuracy.Related Features
- Email Agent - Automated email responses and actions
- Calendar Management - Smart scheduling and coordination
- Task Automation - Execute meeting follow-ups automatically
- Team Collaboration - Share meeting insights with your team