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The 5-Pass Review Process

Every document edit undergoes the same rigorous review that a senior associate would perform before sending to a partner. Our multi-pass validation catches issues that single-pass review would miss.

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Why Multi-Pass?

At top law firms, document review isn’t a single step. Senior associates check for different things at different stages:
  1. Did the junior associate follow instructions?
  2. Are there any legal risks in the changes?
  3. Did the changes stay within scope?
  4. Is the formatting correct?
  5. Does it look professional when printed?
We’ve automated this exact workflow.

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Pass 1: Content Accuracy

What We Check: Do the changes match your instructions?
We verify every modification aligns with what you requested—no more, no less. Each change is categorized as:
CategoryDescriptionAction
RequestedDirectly from your instructions✅ Approved
DerivedLogically follows from your instructions✅ Approved
UnexpectedNot traceable to instructions⚠️ Flagged for review
BoilerplateGeneric text not from original🚨 Critical flag

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Why This Matters

Imagine you ask for “change the governing law to Texas.” If we also accidentally change the venue clause, that’s an “unexpected” change that needs your attention. This pass catches those issues.

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Pass 2: Risk Analysis

What We Check: Are there problematic legal changes?
For legal documents, we automatically analyze changes for risk:

Indemnification

Changes to who indemnifies whom, scope of indemnification, or caps

Liability

Modifications to liability caps, limitations, or types of damages

Termination

Changes to termination rights, notice periods, or termination for cause

Confidentiality

Strengthening or weakening of confidentiality obligations

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Risk Levels

  • High Risk: Could have significant legal or financial impact. Requires senior review.
  • Medium Risk: Notable change worth reviewing. May need attention.
  • Low Risk: Minor change. Noted for completeness.

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Pass 3: Section Compliance

What We Check: Did we stay within specified boundaries?
When you ask us to edit “only Section 4,” we verify the edit stayed within those bounds. No unintended modifications elsewhere.

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How It Works

  1. We analyze the document structure to identify all sections
  2. We map your instructions to specific sections
  3. We verify all changes occurred within those sections
  4. We flag any changes outside the specified scope

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Example

“Edit only Section 2 to change the term from 2 years to 3 years.”
We verify that:
  • ✅ Section 2 was modified as requested
  • ✅ No other sections were changed
  • ✅ Cross-references to Section 2 are still accurate

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Pass 4: Format Integrity

What We Check: Is document formatting preserved?
We ensure the document maintains professional formatting:
  • Consistent styling throughout the document - Sequential numbering preserved
  • No formatting artifacts or corruption - No unexpected markup or code injection - Headers and footers intact

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Why This Matters

Legal documents require professional presentation. A document with broken numbering or inconsistent fonts reflects poorly on your firm. This pass ensures every document meets professional standards.

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Pass 5: Visual Verification

What We Check: Does it look correct when rendered?
The final check: we render the document as it would appear when printed or viewed as a PDF, then verify it looks exactly as expected.

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What We Catch

  • Formatting issues visible only when rendered
  • Page break problems
  • Table alignment issues
  • Hidden characters or markup
  • Font rendering problems
This pass uses visual analysis to catch issues that text-based checks would miss. It’s the equivalent of printing a document and reviewing the hard copy.

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When Each Pass Runs

Validation TierPasses RunBest For
Standard1, 4General documents, quick edits
Legal1, 2, 3, 4, 5Contracts, legal documents
EnterpriseAll + human review flagHigh-stakes documents
The system automatically selects the appropriate tier based on document type:
  • Contracts and legal documents → Legal tier (all 5 passes)
  • General documents → Standard tier (2 passes)

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Automatic Retry

If any pass fails, we don’t just report an error. We:
1

Analyze

Identify exactly what went wrong
2

Refine

Adjust our approach to address the issue
3

Retry

Re-apply the changes with refinements
4

Re-validate

Run the full validation again
This process repeats up to three times. You receive the best possible result without manual intervention.

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The Result

After passing all validation, you receive:
  • Confidence that changes match your instructions
  • Awareness of any risks in the changes
  • Assurance that scope was respected
  • Professional formatting throughout
  • Quality that matches BigLaw standards

See What You Receive

Learn about the complete deliverable package.